Moving to Poland for work — or hiring an employee from abroad — means dealing with the urząd wojewódzki, strict document rules, and processing times that change from city to city. One wrong form or a salary mismatch can cost you weeks. At Investya, we handle the entire legalization process for both companies hiring foreign employees and individuals — insuring it is completed correctly from the first step.

Who we help

• Employers
• Individuals
• Families
• Students and graduates

Our legalization services

• PESEL number and address registration
• Work permits — types A, B, C, D, E
• Single permit — work + residence in one card
• Temporary and permanent residence cards
• EU Blue Card
• Employer's declaration (oświadczenie)
• Visa extensions and family reunification

Which work permit do you need?

Do you even need one? EU/EEA and Swiss citizens, permanent residents, long-term EU residents, spouses of Polish citizens, Pole's Card holders, and graduates of Polish universities (for 30 months) generally don't need a permit. Not sure? That's what the free consultation is for.

How the process works

1. Free 30-minute consultation and situation analysis
2. Advising and listing the required documents
3. Supporting account creation, completion and application submission in MOS
4. Preparing and reviewing your application
5. Supporting with communication in case of any correspondence received from the Foreign Affairs and follow-ups with the Voivode Office
6. Keeping you informed throughout the process until a decision is received
7. Informing for picking up the card

Timelines & official fees

Why Investya

• One point of contact — legalization + company formation + accounting + translations
• We are familiar with polish administrative offices — fewer surprises and rejections
• Multilingual team — PL, EN
• Clients from 30+ countries

Frequently asked questions

Polish law is precise, and the cost of getting it wrong — an unenforceable contract, a labour-code breach, a GDPR fine — is high. Investya gives foreign companies and individuals clear, practical legal support across the areas that matter most when you operate in Poland, in plain language and in your language.

Our practice areas

Labour law

The backbone of running a team in Poland. Employment and civil-law contracts (umowa o pracę, zlecenie, B2B), workplace regulations, remote-work and working-time policies, termination procedures, and representation in employee disputes.

Commercial & contract law

Drafting and negotiating commercial agreements, NDAs, distribution and agency agreements, transaction due diligence, mergers, acquisitions and company transformations.

Corporate law

Shareholder resolutions and general meetings, KRS register changes, governance and board support, capital increases and ownership changes.

IT law & GDPR

Privacy policies and data-processing agreements (DPA), SaaS, licensing and development contracts, GDPR compliance audits, terms of service for digital products.

Three ways to work with us

We agree the model — and the cost — before any work starts. No open-ended surprises.

Why businesses choose us

• We work in your language — PL, EN
• Business-first advice — we explain commercial impact, not just legal text
• One point of contact — legal + company formation + accounting + legalization
• Experience with clients from 30+ countries

Frequently asked questions

Choosing the right legal form shapes your taxes, your liability, and how easily you can grow. Investya helps founders choose the right structure and register it correctly — from a one-person activity to a limited company ready for investors.

Which structure is right for you?

For most clients the answer is the Sp. z o.o.: limited liability, credibility with banks and partners, and you can register it without a residence card — a valid passport is enough.

Two ways to register a Sp. z o.o.

1. Online via S24 — faster and cheaper

Electronic documents signed with a Trusted Profile. Fee around 250 PLN. Legally up to 1 day; in practice 1–5 business days. Best when you don't need a heavily customized agreement.

2. Traditional, through a notary — for tailored setups

Agreement signed before a notary (a sworn interpreter is required if a shareholder doesn't speak Polish). Higher costs: notary fee, interpreter, ~600 PLN application fee. In practice at least a month.

Our recommendation: if your company doesn't need customization, register via S24 — cheaper and faster. We'll tell you when the notary route is genuinely worth it.

The 6-step registration process

1. Choose the legal form and company name
2. Prepare the articles of association
3. Register in the KRS (S24 or traditional)
4. Obtain your NIP and REGON numbers
5. VAT registration (if applicable)
6. Open a business bank account

What we handle beyond registration

• Virtual office / registered address in Kraków
• AML and beneficial-owner (CRBR) filings
• Ongoing company changes (KRS, capital, board)
• Seamless handover to our accounting team

Frequently asked questions

Polish accounting is detail-heavy and unforgiving of missed deadlines — and the rules read differently when you're a foreign-owned business. Investya gives you complete accounting, tax and payroll with a team experienced in working with both local and international clients, including cross-border income and international owners.

Who we serve

Sp. z o.o. (LLC), sole proprietorships (JDG), limited partnerships, branches of foreign companies, and startups — across IT, e-commerce, services, trade and more.

Accounting services

• Full bookkeeping and the simplified KPiR ledger
• CIT, PIT and VAT settlements
• ZUS (social security) handling
• Monthly and annual declarations
• Financial statements
• Tax advisory and optimization within the law
• Representation before the tax office
• KSEF with access to invoicing

HR & payroll

• Payroll processing and payslips
• Employment and civil-law contracts
• PIT-11 and annual settlements
• Leave, sick-leave and absence management
• ZUS registrations and declarations

Polish tax essentials

Switching to us is simple and seamless

Already have an accountant? We manage the handover — collecting your records, reconciling opening balances, and taking over without a gap. You won't have to mediate.

Why Investya

• Quality Service at Fair Prices
• One point of contact — accounting that talks to your legal and setup team
• Built for local and foreigners — everything explained in both Polish and English, cross-border-ready
• Deadline-safe — we track every filing date

Frequently asked questions

Need a document that a Polish office, court, university, or bank will actually accept? That usually means a sworn translation — and not every translation qualifies. At Investya we handle both sworn and standard translations across 15+ languages, so your paperwork is recognised the first time you submit it.

What is a sworn translation, and when do you need one?

A sworn translation is prepared by a translator registered with the Polish Ministry of Justice. Every page carries an official stamp, signature and repertory number, giving the document legal force. It's typically required for birth and marriage certificates, diplomas, court documents, notarial deeds, KRS extracts, driving licences and many more.

Three services

Sworn translations

Certified, stamped, legally binding — for official submissions.

Standard translations

Websites, marketing materials, correspondence, internal documents.

Interpreting

Business meetings, notary appointments (required by law when a shareholder doesn't speak Polish), conferences.

Languages

English, German, French, Spanish, Italian, Russian, Ukrainian, Arabic, Turkish, Hindi, Chinese — and more on request.

Turnaround times

How to order

1. Send a clear scan of the document by email
2. Get a fixed quote and delivery date up front
3. Approve — we translate and certify
4. Collect in our Kraków office or have it sent to your address

Why Investya

• Certified translators registered with the Ministry of Justice
• One point of contact — combine with legalization or company setup
• Accepted everywhere — full legal force before Polish authorities
• Fast — 24-hour express available

Frequently asked questions

Not everyone who wants to work in Poland wants to run a company. Registering a Sp. z o.o. or JDG means accounting, ZUS, declarations and ongoing admin if you're a freelancer, a remote contractor, or waiting on your residence card. The incubator is the shortcut: you work and get paid legally, and we are your formal framework. No company of your own required.

How it works

You're engaged through our incubator on a contract, we run all the formalities, and you receive a clean, legal paycheck. We handle the contract, ZUS registration and contributions, monthly settlements, and a work permit if your situation needs one.

Who it's for

• Freelancers and contractors who want to invoice without their own company
• Remote IT specialists working for local and foreign employers without the need to establish an entity
• Foreigners who need a civil law contract (for residence application)

The key scenario: Whether you work for a local or an international company, we handle all the necessary formalities in Poland on your behalf.

What you take home

Earnings through the incubator under KUP- tax deductible cost are taxed at a flat 6% income tax, so your net pay is easy to predict:

Use the calculator below to see your paycheck instantly.

The enrollment process

1. Free consultation confirming the incubator fits
2. Contract prepared and signed
3. Work permit arranged if you need one
4. ZUS registration
5. Monthly settlements and declarations

Frequently asked questions

While living in Poland, you may sometimes need to prove you have no outstanding tax obligations. You can do this at a tax office or online through the ePUAP system. Here's a step-by-step guide.

Step by step

1. Go to biznes.gov.pl and select "złóż wniosek elektronicznie" (submit application electronically)
2. Choose the e-Tax Office application and log in via login.gov.pl using your Trusted Profile
3. Select "Profil Zaufany" (Trusted Profile) as the authentication method
4. On the login page, choose Trusted Profile or internet banking credentials
5. In the e-Tax Office, select "o niezaleganiu w podatkach" (no tax arrears) and click "Następny krok" (Next step)
6. Designate yourself as the applicant, check the assigned tax office, and click "Next step"
7. Verify that your personal data is correct and click "Next step"
8. State the reason you need the certificate and click "Next step"
9. Provide contact details (email or phone) and click "Next step"
10. Review the application summary and submit via "Akceptuj i wyślij" (Accept and send)

Moving to Poland is an exciting step. Here are the key things worth thinking about before you arrive.

Culture

Poland is medieval towns, historic sites, lively festivals, and food you have to try — pierogi and kielbasa for starters.

Language

English is common in cities and among younger people, but learning a few Polish phrases shows respect for the culture.

Cost of living

Poland is cheaper than Western Europe, though prices vary by location. Warsaw, Kraków, and Wrocław are pricier; smaller towns are more budget-friendly.

Healthcare

The system is good. Secure private or employer-provided health insurance for reliable access.

Visas and residency

EU/EEA citizens typically don't need a visa. Non-EU/EEA nationals must obtain a residence permit beforehand.

Work, education, transport

A strong job market in IT, finance, and manufacturing. International schools for families. Efficient public transit reduces the need for a car. Open a local bank account to make managing your finances easier.

What is a sole proprietorship?

A sole proprietorship is the simplest and most common form of business. There's no legal distinction between the owner and the business — the owner assumes all rights and responsibilities, including profits, debts, and liabilities.

Key characteristics

• Ownership — owned and controlled by a single individual
• Liability — full, with personal assets at risk
• Taxes — income is reported on the owner's personal tax return
• Decision-making — full control, no partners
• Flexibility — you can pivot strategy quickly

Who can open one?

EU/EEA citizens on the same terms as Poles. Non-EU citizens — if they hold a suitable residence status (permanent residence, long-term EU resident, temporary residence for studies or family reunification, Pole's Card, refugee status, subsidiary protection, Poland Business Harbour visa, and others).

How to register

Registration is done by an entry in the CEIDG register. For online registration you need a Trusted Profile. Required: PESEL number, residence card and decision, Trusted Profile, and a company address (office or virtual office).

Fees

Registering a sole proprietorship in Poland is free — there are no administration fees.

When you register a company in Poland, two things are on everyone's mind: how much will it cost, and how long will it take? Both depend entirely on which of the two routes you choose: through a notary (paper application) or through the S24 platform (electronic application).

Route 1: The traditional notary route

The classic method. A lawyer prepares the documents in hard copy, you sign the company agreement at a notary, and the application goes to the registration court.

Costs (the more expensive route):

• Notary fee — 160 PLN + VAT for 5,000 PLN capital, plus ~150 PLN for copies
• Sworn interpreter — if a shareholder doesn't speak Polish, their presence is legally required (250 PLN net + VAT per hour)
• Application fee — 600 PLN

Timeline: by law up to 7 days, in reality usually at least a month.

Route 2: The S24 platform

The simpler and now more popular option. Documents are prepared electronically and signed with a Trusted Profile (Profil Zaufany).

Costs (much cheaper):

• Application fee — 350 PLN
• No notary or interpreter fees

Timeline: by law up to 1 day, in practice 1–5 business days.

Which should you choose?

If your company doesn't need detailed customization, we recommend the S24 platform — it's cheaper and faster. That said, a registration done incorrectly can cause real problems later — which is why it's worth having a lawyer handle it.

The Sp. z o.o. (limited liability company) is the most popular type of company in Poland — and one of the most common questions we hear is: can I set one up without a residence card?

The short answer: yes

All foreigners can register a Sp. z o.o. You don't need any specific kind of temporary residence card or visa — as long as you hold a valid passport, you can proceed with registering the company.

What you can do

You can either start a new company or join an existing one. You can become both a shareholder and be appointed as a board member.

Our advice

Registering a company can be difficult, and if it's not done right it may cause you a lot of issues. That's why we strongly advise having a lawyer take care of the process and all the related paperwork.

You've got a job offer in Poland. Or maybe you're already here, and your employer just realised they need to sort out your paperwork. Either way, you're now staring at a system with several permit types, rules that change depending on your nationality, and processing times that seem to vary wildly. Let's make it simple.

First question: do you even need a work permit?

Not every foreigner does. You don't need one if you're an EU/EEA or Swiss citizen, hold a permanent or long-term EU residence permit, are the spouse of a Polish citizen with a residence permit, hold a Pole's Card, graduated from a Polish university (for 30 months), or are a student working up to 20 hours a week.

The types of work permits

Type A — the standard one, for working with a Polish employer, valid up to 3 years. The employer applies. Type B — board members and senior management. Types C, D, E — workers delegated by a foreign employer. Oświadczenie (declaration) — a simplified route for citizens of Ukraine, Belarus, Armenia, Georgia, and Moldova (~7 days, 100 PLN). Single permit — combines work and residence in one application.

Processing time by city

What it costs

Those are the official fees. In the real world, once you factor in translations and professional help, expect 1,500–4,000 PLN all-in.

The mistakes that cost people weeks

• The employee applies instead of the employer (Type A is the employer's job)
• The salary on the application doesn't match the contract
• Documents submitted without a Polish translation
• The application goes in too close to the deadline
• The role or salary changes without updating the permit

Work permits aren't impossible — they're just unforgiving of small mistakes. We do this every day: +48 733 713 133 or hello@investya.pl.

1. Data Controller

The controller of your personal data is Le Gout Sp. z o.o., registered at ul. św. Anny 9, 31-008 Kraków, Poland. KRS: 0000772982 · REGON: 382623506 · NIP: 6751695945. Contact: hello@investya.pl · +48 733 713 133.

2. What Data We Collect

• Name and surname
• Email address
• Phone number
• Contact form message content
• Cookie and cache data
• Device and browser information
• IP address (anonymized via truncation)

3. Legal Basis

• Consent — voluntary, can be withdrawn at any time
• Legitimate interest of the controller — with the right to object
• Legal obligations — tax and accounting requirements

4. Retention Periods

• Consent-based data — until consent is withdrawn
• Legitimate interest — until effective objection or cessation of interest
• Tax data — per applicable regulations

5. Your Rights

• Access to your data and a copy
• Rectification
• Erasure (right to be forgotten)
• Restriction of processing
• Objection
• Data portability
• Complaint to the supervisory authority (PUODO)
• Withdrawal of consent

6. Cookies

We use essential, functional, analytical, and marketing cookies. Tools: Google Analytics, Google Tag Manager, Microsoft Clarity, Albacross. Your IP address is anonymized. Manage consent via the cookie banner or browser settings.

7. Data Sharing

Data may be shared with IT providers, law firms, and notaries (when justified by the service) and with entities authorized under applicable law. Processing only within the EEA and Switzerland.

8. Legal Framework

Processing complies with GDPR (EU 2016/679), the Polish Electronic Services Act (2002), and Polish Telecommunications Law (2004).